A required debriefing results from the time of receipt of a written request for a debriefing from a firm that submitted a proposal. It is required only if the requester submits the request in writing to the agency within three days after receipt of the notice of exclusion from the competitive range or within three days after receiving the notice of award. For purposes of counting the days, the day the unsuccessful offeror receives the notice is not counted as one of the three days.

These provisions put a premium on maintaining evidence or proof that demonstrates when the requester actually receives notice of exclusion or notice of award and when the agency receives written request for a debriefing. Since protest boards assume mail is received within one calendar week from the date it is sent, the parties should use other forms of proof for the shorter periods like fax transmission forms or return receipt requested forms of mailing. Also, a brief memorandum of telephone conversation is advisable for receipt of fax or mail.

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