Since labor is the major component of most contracts, the government has developed extensive requirements on what constitutes adequate timekeeping. To meet these requirements the system should:

1. Prevent changes from being made after the timesheet is submitted.

2. Limit changes only to employees, preventing others from changing records without the employee’s approval.

3. Maintain a log of all time record changes that includes who made the change when and for what purpose. Ensure the log is active even before posting.

4. Provide multiple approval levels (e.g., immediate supervisor, project supervisor, and program manager).

5. Provide security features and flexibility in who can and cannot access time records.

6. Allow electronic time recording from multiple locations such as corporate, branch offices and the field.

7. Allow electronic time entry by non-employees (e.g., subcontractors) and provide flexibility allowing non-employees to make charges as direct employees or ODCs without processing their time through payroll.

8. Assure that only approved cost objectives are charged.

9. Provide for time in/time out recording at various time intervals.

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