RECENT DECISIONS ON TRAVEL AND RELOCATION: Responsible for Additional Costs if Car Rented
Responsible for Additional Costs if Car Rented From Non-Authorized Rental Company
In his travel to a NSA conference, Marian rented a car from E-Z Rent-A-Car rather than her agency’s contract travel office, CTO. When Marian returned the car there was a scratch and he was charged $1,039 for the damage, which NSA refused to pay because the CTO was not used. Marian maintained the NSA travel office advised her that she could make her own car reservation and that the CTO’s standard question of whether she wants CTO to make the car and hotel reservations implied that use of CTO was optional. Citing FTR Sec. 301-10.450, the Board sided with the NSA stating when authorized personnel must use the agreement in place at their location and that Sec 301-10.453 specifies that “employees are responsible for any additional cost resulting from unauthorized use of a commercial rental automobile.” Here the arrangement CTO made with the government included full liability and vehicle loss and damage for the traveler so the additional damage costs had to be paid by Marian (CBCA 1207-TRAV).
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